- Staff meetings are important because they help bridge communication between employers and employees making it easier for the employees
- These meetings also create an opportunity to raise concerns about work and get feedback for them to help achieve set goals for a company
- Here are some of the dos and dont’s that will make things effective during staff meetings and also help foster good relationships among coworkers in a company
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By Rosemil Anyango
Every organisation needs to hold staff meetings to help champion the course of the company or communicate effectively.
Staff meetings are announced using a communication tool every staff member is sure to receive or see. The date, time, location, and agenda of the meeting must always be included.
However, there are instances when companies hold such staff meetings but hardly meet their objectives or targets after the meeting.
Here are some things every company needs to stop doing or incorporate to have a successful staff meeting.
Have a meeting agenda
The agenda for a meeting should be shared in advance to allow others to add or suggest other things to be included.
This also gives them time to think of ideas they can suggest or things they think will hinder attaining the set goals.
Acknowledge the accomplishments of the team members
Acknowledgements offer morale to people and also serves as a motivating factor to those not acknowledged.
This also allows employees to feel their work is being recognised and further fuels them to do better and accomplish more.
Stick to the agenda and time allocated for the meeting
Some people wander away from the meeting and introduce a whole new plan rather than following up the schedule.
No one wants to sit through a meeting that has no specific agenda. The meeting organisers should ensure that it starts and ends at the time noted in the meeting announcement.
Ensure there’s note-taking
There should be a secretary to take down notes of the meeting. The notes should then be shared with everyone after the meeting or during the next one.
Those who attended the meeting and those who couldn’t should be included in the meeting minutes.
Any action during the meeting should be written down and credit given to the doer.
Do not waste the meeting’s time
Do not in any way spend a lot of time talking about policies everyone already knows about.
Should there be someone new in the company, ask their supervisor or immediate boss to help them catch up on office policies.
Do not start the meeting late.
The organizers of the meeting should be time considerate. If all the agendas of the meeting have been addressed, the meeting can end early.
This also saves time for others who may have paused their work to attend the staff meeting.
Do not be distracted during the meeting
Before walking into a meeting room, you should have your phone on silent. Using your phone and murmuring during the meeting shows that the meeting isn’t a priority to you.
Do not invite people who are not supposed to be in the meeting
Invite everyone to the meeting solely for inclusion can slow down the meeting’s agenda.
Those with nothing serious to do in the meeting will only act as distractions. Invite only those who can add value to the meeting.
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